SmartDocuments1.0 - App Store

What can you do with the SmartDocuments App?

Simply said, it s an app with which you can make documents based on SmartDocuments templates.

Normally, for environmental and other inspections/audits you have a paper checklist. This paper checklist is something you will have to process at the office when you come back.

What if, there is an app that ensures that you can easily process the documents, sign the document, mail them to the office, store them online and secure them with a code? Allowing your colleagues to directly start with the documents that you have send them. But you also have the possibility to add pictures to the documents, add tasks based on locations and have the app help you find the best route!

See the underneath example from Jack how you can use the SmartDocuments app for your organisation!

Jack works as an auditor for DOC Hotels. Every week he travels to multiple hotels throughout Europe to check te quality of DOC Hotels. DOC Hotels have over 75 locations throughout Europe. To optimize the process of auditing, Jack received the SmartDocuments app from his boss. Jack s boss wanted to have more standardized reports and quicker updates how the hotels are doing.

Jack easily installed the app on his phone and tablet. He then made templates along with a colleague at the office and shared their templates with others to see if they were missing something. Once the templates were created at the office it was time for Jack to set his planning. He used the option task to use every hotel as a task for every country he would stay. Jack would then use the option Task Route to decide the optimal route between the hotels.

It was time for Jack to go to the first DOC hotel. Using the Favourite option he quickly selected the template that includes extra regulations for the country he currently is in. Jack is then going through the checklist and add notes where needed. For cases that needed extra attention, he made a photo and added the photo via the app in the document.

Once Jack is done with the checklist he opens the document, checks if he missed anything, signs it (if needed add the signature from the hotel manager), store it and mail the document directly to his boss.

The SmartDocuments app ensures faster and more accurate auditing!

This is not only helpful for hotels but for so many other organisations as well:

- Home care visits, saving nurses processing time.

- Rental organizations, to check the state of the rental house.

- Health & Safety inspections at the office.

- Create checklist for any standard projects, copy the template and make minor adjustments.

- Creating and changing certificates together with the client.

- Creating and changing agreement/contracts together with the client.

- Creating and changing offers together with the client.

We can go on and on with the possibilities because you can create them yourself.

Download our app and enjoy the increase in efficiency for your organisation!

Requires iOS 9.3 or later. Compatible with iPhone, iPad, and iPod touch.